Manually Marking a Bill as Paid (External Payments)

If a bill was paid outside Digits (e.g., mailed check or other system), mark it as Paid to keep AP and reports accurate—no funds move in Digits.

If your client paid outside of Digits (e.g., mailed a check, separate system), you can mark it as paid to keep records clean:

Notes:

You can only mark as paid if all required fields on the bill are complete; otherwise, the action is disabled.
This does not send money or notify the vendor. It’s a record update for tracking and reconciliation.
If the period is locked, you may see a confirmation before changes apply.

Why is Mark as Paid disabled?

One or more required bill fields are missing. Open the bill, complete all required fields, then try again.

Will marking a bill as paid update the ledger automatically?

Yes. Bill status updates in Bill Pay; ensure your ledger reflects the payment during reconciliation.

If I manually mark a bill as paid, can I attach proof of payment?

Yes. Add a note in Comments and upload supporting docs (e.g., cleared check image) to Documents.

Can I undo Mark as Paid?

Once you mark a bill as paid, you cannot undo it.

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