Accounting

Managing dates effectively in Digits ensures smooth financial operations. This guide covers the essentials of Cutover Dates, Close Dates, and the Period Selector.

Cutover Dates

QuickBooks Migration

Setting a Cutover Date

• Purpose: From the cutover date onwards, transactions are entered directly via Digits. Before this date, only transactions from your historical ledger are visible.

• Settings: This date is viewable in Accounting Settings.

• Transactions Before the Cutover: These are view-only in Digits and must be edited directly in QuickBooks Online (QBO). Any changes made in QBO will automatically update in Digits if the QBO connection is active.

Non-QuickBooks Migration

There are two types of non-QBO users who can set up with Digits:

1. New Users Without Previous Accounting Software
   If your client is a new user without prior accounting software, you’ll need to choose a cutover date, which should be before your client’s bank account transactions begin. This ensures all your client’s transactions are accurately captured in Digits.

2. Users Switching from Another Non-QBO Accounting Software
   If your client is transitioning from other accounting software (e.g., NetSuite), you’ll need to perform an opening balance entry. This involves recording all ending balances from your client’s previous software. For example, if your client’s last closed books date is 12/31/24 in NetSuite, enter those ending balances in Digits and set the cutover date to 1/1/25.

To ensure newly migrated transactions are syncing to the appropriate accounts, please confirm the Chart of Accounts has been established. To learn more about importing your client’s Chart of Accounts or starting fresh with Digits Standard Chart of Accounts, please view our help article on Managing Categories in Digits.

Close Date

Purpose of a Close Date

Setting a close date restricts new transactions from entering the system. Closed periods are marked with a ? icon, while open periods have a ✏️ icon.

What Close Date Allows

Editing transactions, with warnings in place

What Close Date Prevents

• Updates from Connect

• CSV uploads

• Client edits on transactions

• Automated matching

Managing Close Dates

• Editing: Hover over a month and click “Manage Close” to adjust the close date.

Period Selector

Digits offers various ways to view data:

• Preset Ranges: Quickly select common date ranges like months, quarters, or years.
  

• Custom Ranges: For non-standard periods, click the Custom Range + button to define your specific dates.
  

If you require additional support or have any questions, please don't hesitate to reach out to us through our contact form. Our team is here to assist you with any concerns or further guidance you may need.