Financials Overview
Get a complete view of your finances with Digits Financials. Review P&L, Balance Sheet, Cash Flow, AR, & AP Aging, track trends, and download reports for fast, accurate review.
How to Access and Navigate Financials
Start by opening Financials from the left-hand navigation. This brings you to your reporting dashboard—your central hub for reviewing Profit & Loss, Balance Sheet, Cash Flow, AR/AP Aging, and more.
From here, you can:
Switch between report types using the selector at the top (e.g., P&L, Balance Sheet, etc.)
Filter by date range (like This Month, Last Quarter, or Custom)
Drill into details by hovering over lines or clicking into totals
Download any report to share with your team, tax professional, or auditors
Reports You’ll Find in Financials
Profit & Loss
The Profit & Loss (P&L) view shows how your business performed over time by summarizing revenue, expenses, and profit for each month. This helps you quickly understand what’s driving financial changes and identify trends without diving into spreadsheets.
What You’ll See on the P&L Page
Quick Insights
Expenses Analysis – Biggest increases/decreases by vendor or category.
Revenue Analysis – Month-over-month revenue changes and top contributors. These callouts help you spot variances instantly.
Interactive P&L Table - Use filters to switch between Average Deltas, Totals, and Monthly Deltas, and adjust the time window to 1, 3, 6, or 12 months for deeper analysis.
Hover over a line to see:
Overview
YTD totals
Top Vendors
Top transactions
Click View Details (when available) to open all related transactions.
Click Download to export the P&L for review, tax prep, or sharing.
When to Use the P&L
The P&L is especially useful when you need to:
Diagnose unusual changes in revenue or expenses
Prepare for meetings or the month-end close
Understand cash vs. accrual impact (depending on your accounting method)
Identify top-performing customers or high-cost vendors
Track year-over-year or month-over-month performance
Balance Sheet
The Balance Sheet shows what the business owns, owes, and retains at a specific point in time. It helps you understand financial health, liquidity, and long-term stability—without digging through raw ledgers.
What You’ll See on the Balance Sheet Page
Quick Insights
Assets – Month-over-month changes in cash, receivables, prepaid balances, and other asset accounts.
Liabilities – Shifts in payables, credit cards, loans, and liabilities.
Interactive Balance Sheet Table - Use filters to switch between Average Deltas, Totals, and Monthly Deltas, and adjust the time window to 1, 3, 6, or 12 months.
Hover over an account to view:
Overview
Top transactions
Click View Details (when available) to open all underlying transactions.
Click Download to export the Balance Sheet for auditors, tax teams, or internal reporting.
When to Use the Balance Sheet
The Balance Sheet is especially helpful when you need to:
Evaluate liquidity and solvency
Review loan balances or debt changes
Check the accuracy of asset capitalization or amortization
Validate period-end balances during close
Analyze MoM or YoY financial health
Cash Flow
The Cash Flow report shows how money moves in and out of the business, helping you understand runway, operational health, and true cash performance—beyond accounting profit.
What You’ll See on the Cash Flow Page
Quick Insights
Gross Income – Total cash coming in that month (customer payments, refunds reversed, loan deposits, etc.).
Gross Burn – Total cash going out (vendor payments, payroll, loan repayments, and other operating expenses).
Net Cash – The month’s overall cash change (Gross Income minus Gross Burn).
Interactive Cash Flow Table - Use filters for Average Deltas, Totals, or Monthly Deltas, and select a time window of 1, 3, 6, or 12 months.
Hover over any category to view:
Overview
Top transactions contributing to inflows/outflows
Click View Details to drill into all related transactions.
Click Download to export Cash Flow for forecasting, planning, or investor reporting.
When to Use the Cash Flow Report
This report is ideal when you want to:
Understand the month-to-month cash runway
Identify spending spikes or collection delays
Compare accounting profit vs. real cash
Support cash-based budgeting or forecasting
Prepare for investor or board updates
AR Aging
The Accounts Receivable (AR) Aging report shows all unpaid customer invoices, grouped by how long they’ve been outstanding. It gives you a clear, time-based view of what customers owe—and helps you stay ahead of collections and cash flow risks.
What You’ll See on the AR Aging Page
Quick Insights
Total Outstanding AR
Invoices by aging bucket (Current, 1–30 days, 31–60 days, 61–90 days, 90+ days)
Detailed AR Aging Table
Scroll down to see every outstanding invoice, grouped by customer:
For each invoice, you’ll see:
Customer name
Invoice number
Due date
Days outstanding
Amount owed
Aging bucket
Hover over any customer row to see more details.
Click Download to export AR Aging for forecasting, planning, or investor reporting. See: Exporting Financials in Digits
Where the Data Comes From
Digits automatically includes:
All invoices created in Digits Invoicing
Invoices flowing in through Digits Connectors (e.g., Ramp)
If an invoice was already paid outside Digits, use Mark as Paid to keep aging accurate.
If you need to add a missing invoice manually, create it via Invoicing and it will appear immediately.
When to Use AR Aging
AR Aging is most helpful when you want to:
Prioritize customer follow-ups
Identify cash flow risks
Prepare for end-of-month or year-end reporting
Track overall collection performance
AP Aging
The Accounts Payable (AP) Aging report shows all unpaid vendor bills, grouped by how long they’ve been outstanding. It's your go-to view for managing cash outflows and preventing late payments.
What You’ll See on the AP Aging Page
Quick Insights
Total Outstanding AP
Bills by aging bucket (Current, 1–30 days, 31–60 days, 61–90 days, 90+ days)
Detailed AP Aging Table
Each row includes:
Vendor name
Bill date
Due date
Bill number
Amount per aging bucket
Total owed
Click Download to export AP Aging for forecasting, planning, or investor reporting.
Where the Data Comes From
Digits automatically includes:
Bills uploaded or created through Digits Bill Pay
Bills coming from Digits Connectors (e.g., Ramp)
Bills paid outside Digits should be closed using Mark as Paid to keep aging accurate.
Need to add a missing bill? Upload it through Bills, and it appears immediately.
When to Use AP Aging
Use AP Aging when you need to:
Plan for upcoming vendor payments
Identify overdue bills
Reduce late fees
Support weekly cash flow planning
Frequently Asked Questions
Need help? Email us at [email protected]. We’re here to make reporting painless.