Accounting

Digits makes it easy to stay organized and accurate—whether you're recording adjustments, tracking monthly expenses, or cleaning up past entries, journal entries in Digits are flexible, clear, and simple to manage.

What is a Journal Entry?
A journal entry is a way to record business activity—like expenses, income, or moving money between accounts. Each entry includes:

• Date
• Affected Categories
• Debit and credit amounts
• Optional details like memo, party, reference number

Every line must have a selected category, and the total debits must equal total credits. Entries impact assets, liabilities, equity, income, and expenses, and are crucial for clean financial statements, audits, and monthly close.

Pro Tip: A journal entry is just one type of accounting entry. Other types—like pay in and pay out entries—capture simpler transactions that impact only bank or credit card accounts. See Managing Transactions in Digits Ledger for more info! 

Creating a Journal Entry?

1. Head to my.digits.com and login. 
2. From the left-hand menu go to the Accounting > Ledger.
3. Click New Transaction > Journal.
4. Enter the journal details:
   • Date and optional memo
   • Category on each line (required)
   • Debit and credit amounts (must balance)
   • Optional: Party, description, reference number
5. Add additional lines if needed, but two lines are required by minimum.
6. Click Save & Close in the top right corner or choose Save / Save and New from the dropdown.

Importing Journal Entries

1. From the left-hand menu go to the Accounting > Ledger tab.
2. Click the dropdown next to New Transaction, then select Import Journal Entries.
   

3. Download the CSV template.
4. Fill in your entries using the template.
5. Upload the file and review the mapping preview.
6. Click Next to complete the import.

What This Importer Does

Each row in your file creates a single line of a journal entry. Lines with the same Reference Number are grouped into one full entry.

Great for:

• Opening balances
• Multi-line adjustments
• Catch-up entries during onboarding

Just make sure your debits and credits balance within each group—and Digits will do the rest.

Editing Journal Entries

1. From the left-hand menu go to the Accounting > Ledger tab.
2. Use filters to locate your Journal Entry by party or amount.
3. To edit the transactions, open the transaction and edit it there, or click the pencil icon at the top of the ledger to edit the party or related category. 
4. You can update the party associated with the Journal Entry and modify the category it belongs to, within the allowed parameters.

For detailed guidance on what can and cannot be edited, please refer to the accompanying chart that highlights these specifics. The header of this chart references the source of the transaction (imported from Connections vs Manually Created, imported from Digits Pay Etc.).

	Connect	CSV Upload	Digits Pay	Manual	QBO
Date	❌	✅	✅	✅	❌
Memo	❌	✅	✅	✅	❌
Amount	❌	✅	✅	✅	❌
Party	✅	✅	✅	✅	❌
Category	✅	✅	✅	✅	❌
Description	❌	✅	✅	✅	❌
Add Line Item	❌	✅	✅	✅	❌
Remove Line Item	❌	✅	✅	✅	❌
Reference No.	✅	✅	✅	✅	❌
Delete	Only CSV & Manual Transactions can be deleted

Bulk Editing Journal Entries

1. From the left-hand menu go to the Accounting > Ledger tab.
2. From the Ledger tab, use checkboxes to select one or more entries.
3. Edit related categories or parties in bulk.
4. Click Apply Edits to save.

Copying or Reversing Journal Entries

Need to fix a mistake or repeat a common entry? Copying and reversing transactions makes it fast and easy.

1. From the left-hand menu, go to Accounting > Ledger.
2. Use filters to locate the entry by category, party. Or amount. You can also use Command + K to search directly.
3. Click the Edit icon at the top of the transaction screen. 
4. Click the Copy icon to duplicate it, or the Reverse icon to create an offsetting entry that cancels out the original.
5. Click Submit to save. 
   

FAQs & Related Links

• How to Navigate Digits Ledger
• Managing Transactions in Digits Ledger
• Exporting Financials in Digits 

Need more help? Reach out to our support team—we’re here if you need anything.