# Schedules
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### What Types of Schedules Does Digits Support?
Digits currently supports two schedule types:
* **Fixed Assets** – For tangible assets like computer equipment, machinery, and furniture that are depreciated over their useful life.
* **Prepaid Expenses** – For costs paid upfront but recognized over a future period, such as annual software subscriptions, insurance premiums, and prepaid rent.
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### How to Find Schedules
There are two ways to access Schedules in Digits:
1. From the left navigation menu, click **Accounting** → **Schedules**. Your central hub for viewing all active schedules, seeing monthly recognition amounts by schedule type, creating new ones, and filtering by type, category, party, date range, and more.
2. Individual ledger transaction → **Create Schedule** – If a transaction is in an eligible balance sheet category, a Create Schedule option will appear directly on the line item.
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### Before You Create a Schedule
Schedules can only be created from transactions that are already assigned to a balance sheet category — specifically, a fixed asset category for fixed asset schedules, or a prepaid category for prepaid expense schedules.
If a transaction is currently in an income or expense category, recategorize it to the appropriate balance sheet account first. Once saved, the option to create a schedule will appear on that transaction.
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### Creating a Schedule
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From the left navigation menu, click **Accounting → Schedules**.
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Click **New Schedule** (top-right corner) or navigate to the transaction in your ledger, then click **Create Schedule** on the line item.
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Digits will surface eligible transactions based on their category.
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Digits will attempt to select the schedule type and asset type, but if you need to change the selection, click the **Pencil** icon to the left.
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Based on the asset type, Digits pre-fills the schedule details. For example, computer equipment may default to a 60-month term, while a software subscription may default to 12 months. You can change the service date and end date, or the depreciation category or salvage value, within each event.
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Click **Create Draft Schedule.**
You'll be directed to a draft of your schedule. Adjust if needed.
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Once your Schedule is ready, click **Finalize**.
All journal entries populate immediately across the life of the schedule.
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**Requirement:** A source transaction must already exist in the ledger. Schedules cannot currently be created from contracts or documents alone.
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### Understanding Your Schedule
Once a schedule is active, the detail view gives you full visibility into how it works.
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Events
Each schedule is made up of a timeline of events:
Instantiating event – Marks the start of the schedule (e.g., "Purchased" or "Prepaid Expense").
A balance chart shows how the asset or prepaid balance declines over the life of the schedule.
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Generated Transactions
All journal entries created by the schedule are listed here, with links to the individual transaction records in your ledger.
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Activity Log
Every change to the schedule is recorded—who edited what and when—giving you a complete audit trail.
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Related Schedules
If multiple schedules share similar traits, they'll appear here for easy cross-referencing.
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### Editing a Schedule
You can edit an active schedule at any time, as long as the period you're modifying hasn't been locked.
* Editable fields include: name, description, dates, event variables (amounts, depreciation method, categories), and term.
* **If a period is locked** (financials are closed), you must unlock that period before making edits that affect it.
1. To edit, click **Schedules** from the left navigation menu.
2. Select a schedule to edit.
3. Enter edit mode at the top of the screen.
4. Make edits, then click **Save and Close**.
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### Deleting a Schedule
You can delete an active schedule at any time, as long as the period you're modifying hasn't been locked.
* Editable fields include: name, description, dates, event variables (amounts, depreciation method, categories), and term.
* **If a period is locked** (financials are closed), you must unlock that period before making edits that affect it.
1. To edit, click **Schedules** from the left navigation menu.
2. Select a schedule to delete.
3. Click the Trash Can icon in the top-right corner of the screen.
4. Confirm that you want to delete the schedule.
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### Frequently Asked Questions
What depreciation methods does Digits support?
Digits supports straight-line depreciation for fixed assets in this release. Additional methods may be added in future updates.
Can I create a schedule if the transaction doesn't exist in Digits yet?
No. A source transaction must already be recorded in your ledger. Enter the transaction first, then create the schedule.
Can I delete a schedule?
Yes. Deleting a schedule removes all associated journal entries. This action cannot be undone, so confirm that any affected periods are correct before proceeding.
Does Schedules work for cash-basis companies?
No. Depreciation and amortization schedules are accrual-basis accounting concepts and are not applicable to cash-basis reporting.
What happens when I finalize a schedule?
Digits generates all expected journal entries across the life of the schedule and links them back to the source transaction. The checklist item is marked complete, and the schedule becomes active and visible in your Schedules tab.
Are schedules exportable?
Generated transactions appear in your standard ledger and can be exported alongside your other transaction data.
Who Can Use Schedules?
Schedules are available on all **Firm plans**. Because schedules are an accrual-basis accounting tool, they are not applicable to cash-basis companies.
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Got a question or feedback? Our team is all ears—come say hello!
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