Schedules
Digits Schedules automates depreciation and amortization for fixed assets and prepaid expenses, detecting transactions, generating journal entries, and keeping your books current automatically.
What Types of Schedules Does Digits Support?
Digits currently supports two schedule types:
Fixed Assets – For tangible assets like computer equipment, machinery, and furniture that are depreciated over their useful life.
Prepaid Expenses – For costs paid upfront but recognized over a future period, such as annual software subscriptions, insurance premiums, and prepaid rent.
How to Find Schedules
There are two ways to access Schedules in Digits:
From the left navigation menu, click Accounting → Schedules. Your central hub for viewing all active schedules, seeing monthly recognition amounts by schedule type, creating new ones, and filtering by type, category, party, date range, and more.
Individual ledger transaction → Create Schedule – If a transaction is in an eligible balance sheet category, a Create Schedule option will appear directly on the line item.
Automatic Schedule Detection
✨ Digits automatically identifies transactions that may need a fixed asset or prepaid expense schedule and adds them to your Checklist for review.
Each action item includes:
The detected schedule type, such as Fixed Asset or Prepaid Expense
A brief explanation of why the transaction was flagged
Click the action item to start creating the schedule. Digits will pre-fill the suggested category, but you can update it before finalizing.
After you create the schedule, any related Quality Control items associated with that transaction are automatically resolved.
Detection thresholds:
Fixed Asset
$2,500
Prepaid Expense
$500
For prepaid expenses, Digits also considers the transaction category. High-confidence categories, like software, insurance, and rent, are more likely to be flagged. For example, a $500 meal transaction will not be flagged as a prepaid expense.
Creating a Schedule
You can create a schedule from three places:
Schedules: Click Accounting -> Schedules, then click New Schedule.
Close checklist: Click a schedule detection action item.
Ledger: Open the transaction in your ledger, then click Create Schedule on the line item.
Complete the Schedule
Digits will attempt to select the schedule type and asset type, but if you need to change the selection, click the Pencil icon to the left.
Review the schedule details. ✨ Digits pre-fills fields based on the asset type. For example, computer equipment may default to 60 months, while a software subscription may default to 12 months.
Update any details as needed, such as service date, end date, depreciation category, or salvage value.
Click Create Draft Schedule. You'll be directed to a draft of your schedule. Adjust if needed.
Once your Schedule is ready, click Finalize.
After you finalize, Digits creates the journal entries across the life of the schedule.
Requirement: A source transaction must already exist in the ledger. Schedules cannot currently be created from contracts or documents alone.
Understanding Your Schedule
Once a schedule is active, the detail view gives you full visibility into how it works.
Events
Each schedule is made up of a timeline of events:
Instantiating event – Marks the start of the schedule (e.g., "Purchased" or "Prepaid Expense").
Recognition events – Periodic entries that generate journal entries (e.g., monthly depreciation).
Terminating event (optional) – Marks the end of the schedule (e.g., "Disposal" for a fixed asset).
Editing a Schedule
You can edit an active schedule at any time, as long as the period you're modifying hasn't been locked.
Editable fields include: name, description, dates, event variables (amounts, depreciation method, categories), and term.
If a period is locked (financials are closed), you must unlock that period before making edits that affect it.
To edit, click Schedules from the left navigation menu.
Select a schedule to edit.
Enter edit mode at the top of the screen.
Make edits, then click Save and Close.
Deleting a Schedule
You can delete an active schedule at any time, as long as the period you're modifying hasn't been locked.
Editable fields include: name, description, dates, event variables (amounts, depreciation method, categories), and term.
If a period is locked (financials are closed), you must unlock that period before making edits that affect it.
To edit, click Schedules from the left navigation menu.
Select a schedule to delete.
Click the Trash Can icon in the top-right corner of the screen.
Confirm that you want to delete the schedule.
Frequently Asked Questions
What depreciation methods does Digits support?
Digits supports straight-line depreciation for fixed assets in this release. Additional methods may be added in future updates.
Can I create a schedule if the transaction doesn't exist in Digits yet?
No. A source transaction must already be recorded in your ledger. Enter the transaction first, then create the schedule.
Can I delete a schedule?
Yes. Deleting a schedule removes all associated journal entries. This action cannot be undone, so confirm that any affected periods are correct before proceeding.
Does Schedules work for cash-basis companies?
No. Depreciation and amortization schedules are accrual-basis accounting concepts and are not applicable to cash-basis reporting.
What happens when I finalize a schedule?
Digits generates all expected journal entries across the life of the schedule and links them back to the source transaction. The checklist item is marked complete, and the schedule becomes active and visible in your Schedules tab.
Are schedules exportable?
Generated transactions appear in your standard ledger and can be exported alongside your other transaction data.
Who Can Use Schedules?
Schedules are available on all Firm plans. Because schedules are an accrual-basis accounting tool, they are not applicable to cash-basis companies.
Can I create schedules for transactions that are already in my books?
Yes — you can create a schedule from any existing transaction directly in your ledger. However, if you have existing depreciation or amortization entries created manually outside Digits Schedules, there is no way to import them yet. You have two options:
Manually recreate those transactions and create schedules from them (deleting the original entries).
Wait for the upcoming import feature, which will allow Digits to match existing ledger entries to schedule objects.
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