Manually Marking a Bill as Paid (External Payments)

If you paid a bill outside Digits (like mailing a check), mark it as Paid so your records stay accurate—Digits won’t move any money.

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How do I mark a bill as paid if I paid it outside Digits?

If you already paid a bill outside of Digits (for example, you mailed a check or used another system), you can mark it as paid so your records stay clean and accurate.

1. From your Digits dashboard, click Bills in the left menu.

2. Find the bill and click the ⋯ menu in the top-right corner of the bill.

3. Select Mark as Paid.

4. Choose the payment date.

5. (Optional) Add a note for context (e.g., “Paid by check #1234”).

6. Click Mark as Paid.

Notes

• You can only mark a bill as paid if all required fields on the bill are filled in—otherwise the option will be disabled.

• This does not send money or notify the vendor. It’s just updating the record in Digits for tracking and reconciliation.

• If the period is locked, you may see a confirmation message before the change is applied.

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Frequently Asked Questions

Why is Mark as Paid disabled?

One or more required bill fields are missing. Open the bill, complete all required fields, then try again.

Will marking a bill as paid update the ledger automatically?

Yes. Bill status updates in Bill Pay; ensure your ledger reflects the payment during reconciliation.

If I manually mark a bill as paid, can I attach proof of payment?

Yes. Add a note in Comments and upload supporting docs (e.g., cleared check image) to Documents.

Can I undo Mark as Paid?

Once you mark a bill as paid, you cannot undo it.

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Have questions? Reach out anytime at [email protected] — we’re happy to help.