# Manually Marking a Bill as Paid (External Payments)

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### How do I mark a bill as paid if I paid it outside Digits?

If you already paid a bill outside of Digits (for example, you mailed a check or used another system), you can mark it as paid so your records stay clean and accurate.

1. From your **Digits dashboard**, click **Bills** in the left menu.
2. Find the bill and click the **⋯ menu** in the top-right corner of the bill.
3. Select **Mark as Paid**.
4. Choose the **payment date**.
5. (Optional) Add a note for context (e.g., “Paid by check #1234”).
6. Click **Mark as Paid**.

{% hint style="warning" %}
**Notes**

* You can only mark a bill as paid if all **required fields** on the bill are filled in—otherwise the option will be disabled.
* This **does not send money or notify the vendor**. It’s just updating the record in Digits for tracking and reconciliation.
* If the period is **locked**, you may see a confirmation message before the change is applied.
  {% endhint %}

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### Frequently Asked Questions

<details>

<summary>Why is Mark as Paid disabled?</summary>

One or more required bill fields are missing. Open the bill, complete all required fields, then try again.

</details>

<details>

<summary>Will marking a bill as paid update the ledger automatically?</summary>

Yes. Bill status updates in **Bill Pay**; ensure your ledger reflects the payment during reconciliation.

</details>

<details>

<summary>If I manually mark a bill as paid, can I attach proof of payment?</summary>

Yes. Add a note in Comments and upload supporting docs (e.g., cleared check image) to Documents.

</details>

<details>

<summary>Can I undo Mark as Paid?</summary>

Once you mark a bill as paid, you cannot undo it.&#x20;

</details>

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**Have questions?** Reach out anytime at [**help@digits.com** ](mailto:)— we’re happy to help.
