Managing Bills
Learn how to manage bills in Digits—upload and review invoices, send or approve bills, mark outside payments, fix duplicates, and keep your payables organized and up to date.
First-Time Setup Note
Note: Before you can pay bills through Digits, your business has to be verified.
You can complete verification yourself.
If you work with an accountant, they may complete it on your behalf (with your authorization).
You can still upload and prepare bills while verification is pending. Once you’re approved, any bills that are ready will process automatically—no need to re-enter anything.
Add a Bill in Digits
Select Bills in the left navigation menu.
The Bills dashboard displays bills in a Kanban-style layout:
In Review – Drafts that need additional information, approval, or scheduling.
Pending Approval – Sent to your client for approval.
Awaiting Payment – Approved by your client and ready for payment.
Scheduled & Paid – Payment has been scheduled or completed.
To create a bill, choose one of the following:
Click Upload Bill or drag an invoice file into Digits to create a bill with the vendor, amount, dates, and line items pre-filled.
Click Create Bill to start a blank bill and enter the vendor, amount, bill and due dates, and line items manually.
Tip: ✨When you upload a bill file, Digits scans it and pre-fills as much as it can. The bill will first appear in In Review.
Approve or Send for Approval
(Optional) Add a memo if you want extra context for yourself or your team.
Choose an approver if someone else on your team needs to sign off, or skip this if you’re the one approving.
Do one of the following:
Click Approve to approve the bill yourself, or
Click Send for Approval to route it to someone else’s Checklist
Once the bill is approved, you’ll see the option to Submit Payment.
Click Submit Payment to complete the payment through Digits.
Approver Reviews & Releases Payment
If you send a bill for approval, here’s what happens next:
The approver (you or someone on your team) gets the bill in their Checklist with all the details you prepared.
They can review, make edits if needed, and then approve the bill.
Once approved, Digits moves the bill to Awaiting Payment, and after payment is submitted, to Scheduled or Paid.
Frequently Asked Questions
How do I get notified about a bill if I am the approver?
Once someone clicks Send for Approval, the bill appears in your Checklist, and you’ll get a notification to review and approve it.
What if I paid the bill outside Digits?
You can update the status by opening the bill, clicking the menu in the top right, and selecting Mark as Paid.
What if a bill is flagged as a duplicate?
Digits compares the vendor name + invoice number. Review the draft and remove duplicates if needed.
Payments Pricing FAQ
See: Digits Pay Pricing
Can I delete or cancel a bill payment?
Once a bill payment has been submitted, it can't be deleted or cancelled in Digits because the funds are already in flight. If you need to stop a payment, contact Digits Support at help@digits.com and we'll help resolve it.
How long does it take for a bill payment to be delivered?
Processing times depend on the payment method you choose:
ACH — 2–4 business days
Check (printed & mailed via USPS) — 7–10 business days
Digits Pay (email vendor to collect funds via Digits) — 3–5 business days
Does a bill get booked to one category or split by line item?
Bills in Digits support multiple line items, and each line item can be assigned its own category. If a line item doesn't have a category assigned, it falls back to the bill-level category. This means your bookkeeping stays accurate at the line-item level, even if the bill covers multiple expense types.
To split a bill across categories, click Split Line Items when viewing the bill and assign a category to each line.
How do I reassign a bill to a different vendor?
If the bill was linked to the wrong vendor or created a duplicate:
Open the bill.
In the Pay To section, click Edit (pencil icon).
Search for and select the correct vendor.
Click Save.
The bill and its associated transaction will be reassigned to the selected vendor.
Note: You can reassign the vendor any time before the bill is approved (New, Scheduled, Pending Approval, or Rejected). Once approved or paid, the vendor is locked.
Can I upload multiple bills at once?
Yes. You can upload up to 10 bills at a time by selecting multiple files or dragging and dropping them into the Bills dashboard.
Why was my ACH payment blocked?
Some banks use ACH debit blocks to prevent unauthorized withdrawals. If your bank has one enabled, it may reject ACH payments from Digits even if you've authorized the payment.
To allow ACH payments, contact your bank and ask them to whitelist the following ACH Company IDs (Originator IDs):
2638633811
9263863381
8263863381
4263863381
3263863381
2263863380
Tip: Ask your bank to whitelist all six IDs to prevent future ACH payments from being blocked.
After your bank confirms the IDs are authorized, retry the payment. If it's still blocked, contact help@digits.com.
Got a question or feedback? Our team is all ears—come say hello!