Schedules
Digits Schedules automates depreciation and amortization for fixed assets and prepaid expenses, detecting transactions, generating journal entries, and keeping your books current automatically.
What Types of Schedules Does Digits Support?
Digits currently supports two schedule types:
Fixed Assets – For tangible assets like computer equipment, machinery, and furniture that are depreciated over their useful life.
Prepaid Expenses – For costs paid upfront but recognized over a future period, such as annual software subscriptions, insurance premiums, and prepaid rent.
How to Find Schedules
There are two ways to access Schedules in Digits:
From the left navigation menu, click Accounting → Schedules.
Individual ledger transaction → Create Schedule – If a transaction is in an eligible balance sheet category, a Create Schedule option will appear directly on the line item.
Automatic Schedule Detection
✨ Digits automatically identifies transactions that may need a fixed asset or prepaid expense schedule and adds them to your Checklist for review.
Each action item includes:
The detected schedule type, such as Fixed Asset or Prepaid Expense
A brief explanation of why the transaction was flagged
Click the action item to start creating the schedule. Digits will pre-fill the suggested category, but you can update it before finalizing.
After you create the schedule, any related Automated Quality Control items associated with that transaction are automatically resolved.
Detection thresholds:
Fixed Asset
$2,500
Prepaid Expense
$500
For prepaid expenses, Digits also considers the transaction category. High-confidence categories, like software, insurance, and rent, are more likely to be flagged. For example, a $500 meal transaction will not be flagged as a prepaid expense.
Frequently Asked Questions
What depreciation methods does Digits support?
Digits supports straight-line depreciation for fixed assets in this release. Additional methods may be added in future updates.
Can I create a schedule if the transaction doesn't exist in Digits yet?
No. A source transaction must already be recorded in your ledger. Enter the transaction first, then create the schedule.
Can I delete a schedule?
Yes. Deleting a schedule removes all associated journal entries. This action cannot be undone, so confirm that any affected periods are correct before proceeding.
Does Schedules work for cash-basis companies?
No. Depreciation and amortization schedules are accrual-basis accounting concepts and are not applicable to cash-basis reporting.
What happens when I finalize a schedule?
Digits generates all expected journal entries across the life of the schedule and links them back to the source transaction. The checklist item is marked complete, and the schedule becomes active and visible in your Schedules tab.
Are schedules exportable?
Generated transactions appear in your standard ledger and can be exported alongside your other transaction data.
Who can use Schedules?
Schedules are included with select plans. See https://digits.com/pricing
Because schedules are an accrual-basis accounting tool, they are not applicable to cash-basis companies.
Can I create schedules for transactions that are already in my books?
Yes — you can create a schedule from any existing transaction directly in your ledger. However, if you have existing depreciation or amortization entries created manually outside Digits Schedules, there is no way to import them yet. You have two options:
Manually recreate those transactions and create schedules from them (deleting the original entries).
Wait for the upcoming import feature, which will allow Digits to match existing ledger entries to schedule objects.
Why don't I see Schedules?
Schedules are available on select plans. If you don't see Schedules, it isn't included in your current plan. To add it, upgrade your plan — see Upgrade or downgrade your business plan. For the plans that include Schedules, see Digits pricing.
Schedules is an accrual-basis tool (for depreciation, prepaid amortization, and deferred revenue), so it isn't applicable to cash-basis companies.
How do I stop a depreciation schedule when I dispose of an asset?
If you dispose of a fixed asset before its depreciation schedule ends, add a Disposal event to the schedule.
When you add a disposal event, ✨ Digits automatically:
Stops generating depreciation after the disposal date.
Creates the journal entry to remove the asset and its accumulated depreciation.
Records any gain or loss on the disposal.
Records any proceeds from the sale, if applicable.
Note: If the disposal would change or remove entries in a closed period, you'll need to reopen or resolve the closed period before updating the schedule
Does Schedules support MACRS or Section 179 depreciation?
No. Schedules calculates straight-line book depreciation only. It doesn't support tax depreciation methods such as MACRS or Section 179.
If you need to record tax-only depreciation, enter those adjustments manually or work with your tax professional to record the appropriate entries.
Why can I see Schedules in the Checklist but can't use them?
Schedules appear in the Checklist for all users, but creating and managing schedules requires a plan that includes the Schedules feature.
If you don't have access, you'll see the Checklist item but won't be able to open or use Schedules.
To compare plans and see which ones include Schedules, visit digits.com/pricing.
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